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Email Template

Email & Communication/Annoucement Template to users before & after the migration

Here are company announcement and email notification templates that you can easily customize for your organization.

Template	Description
Email announcement to company	First announcement of company's plan to switch email and calendar platform to Google Apps. Contains a link to the "Intranet announcement," which has more details.
Intranet announcement to company	Information about company's plans to switch to Google Apps, to be posted on the company's intranet. Describes the various Google Apps services and their benefits. Includes FAQs about the switch.

Email Notifications Templates

Template	Description
Email 1: First notification - data migration Email 1: First notification - no data migration	Notification to users that their accounts will be migrated to Google Apps. Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts. Recommendation: Send about two weeks before the migration.
Email 2: Reminder - data migration Email 2: Reminder - no data migration	General reminder about account migration. Can be sent multiple times. Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts. Recommendation: Send about one week before the migration.
Email 3: Reminder with preparation - data migration Email 3: Reminder with preparation - no data migration	Reminder about account migration. Includes steps to take to prepare for the migration. Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts. Recommendation: Send about two days before the migration.
Email 4: Final reminder - data migration Email 4: Final reminder - no data migration	Final reminder about account migration. Includes instructions to print documentation. Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts. Recommendation: Send about on the day of the migration, perhaps 1 or 2 hours before migration begins.
Email 5: Welcome message for migrated users	Welcomes the user to his or her new Google Apps account. Includes information about what to do first and where to get help. Recommendation: Send right after the migration, so this message appears near the top of their new Google Mail Inbox.
New user welcome message	Welcomes new employees to their Google Apps accounts. Intended for users who did not migrate from another email/calendar platform. Recommendation: Send right after new account is created.
Training announcement	Announces schedule for live, online training (webinars).
Google Guides recruiting message	Requests managers and supervisors at your company to nominate Google Guides, who will serve as your first-line support team for deployment. Learn more about the Google Guides program Recommendation: Send as early as possible in migration schedule.

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