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Executive Assistant (EA) / Personal Assistant (PA)

The Executive Assistant (EA) / Personal Assistant (PA) provides high-level administrative support to the CEO, ensuring the efficient and smooth operation of the executive office. This role requires a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and manage a diverse range of responsibilities with discretion and confidentiality.

Key Responsibilities:

Calendar and Schedule Management:

  • Manage and maintain the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.

Correspondence and Communication:

  • Assist the CEO in emails and correspondence.
  • Handle confidential information with the utmost discretion.

Meeting and Event Preparation:

  • Prepare for meetings by compiling and distributing necessary documents, reports, and presentations.
  • Take meeting minutes and follow up on action items.
  • Coordinate and organize executive-level events and off-site meetings.

Physical Office Management:

  • Oversee the general maintenance and logistics of the physical office environment.
  • Handle logistics for visitors, including greeting and escorting them as needed.

Administrative and Ad-Hoc Tasks:

  • Manage expense reports and coordinate with the finance department.
  • Handle personal errands and tasks for the CEO as required.
  • Undertake special projects and assignments as directed.

Required Qualifications:

  • Bachelor’s Degree or equivalent.
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Professional demeanor and a positive, “can-do” attitude.

What we offer:

  • Attractive and competitive remuneration package: Salary, Bonus and other benefits (Parking, Medical, Travel etc).
  • Young, creative and flexible working environment and culture.
  • Long-term career growth or progression in career life.
  • Exam Certifications sponsored by the company.
  • On the job training will be provided.

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